We are Recruiting – Personal Assistant Role to Senior Managers

We are recruiting for a Personal Assistant Role to Senior Managers. CV’s, with a covering letter should be sent to: info@faith-matters.co.uk and addressed to the Director, Fiyaz Mughal.

The role is for 6 months and subject to possible extension and the closing date for applications is Friday the 14th of October 2016.

Role Responsibilities

The main roles and responsibilities of the Personal Assistant role include:

  • Supporting the administration needs of senior managers within the not-for-profit organisation.
  • Assisting in the creation of promotional materials for the Organisation.
  • Co-ordinating and taking part in events that the Organisation undertakes.
  • Creating forward planning schedules and systems to flag up key events in the Organisation.
  • Maintaining a pro-active approach to keeping stakeholders informed of relevant communication, events etc.
  • Maintaining diary schedules, ensuring that  other colleagues aware of key events.
  • Communicating effectively with a range of stakeholders and ensuring the co-ordination of a number of working Advisory Boards that the Organisation has.
  • Ensuring that resources are ordered where appropriate and that the resource needs and requirements for the Organisation are met.
  • Ensuring accurate data recording where relevant.
  • Ensuring mail-outs where relevant and the co-ordination of travel arrangements.
  • Being able to use social media platforms and having an understanding of how they work.
  • Working together with the wider team to assist in the development and implementation of training sessions for volunteers and other team members as required.
  • Undertaking travel where appropriate with the senior managers.
  • Periodically attend relevant training and development sessions and conferences.
  • Participating in team review sessions, one to one sessions and in audits that funding bodies may undertake.

In addition to any other duties as required.

Person Specification

Essential:

  • Excellent English communication, (verbal and written), skills
  • Highly developed administration skills that can ensure audit trails are kept on all matters
  • At least 36 months’ experience in a similar role
  • Excellent co-ordination skills and high confidence levels
  • Ability to pro-actively and sensitively work with a range of senior managers and contacts
  • Experience of liaising with statutory and non-statutory service providers
  • Ability to manage a range of competing issues and to work to strict deadlines
  • Demonstrable commitment to equal opportunities and diversity
  • Ability to prioritise workloads and to manage communication that also comes into senior managers
  • Excellent IT skills, including use of Microsoft Office packages
  • Ability to work on own initiative without supervision and the ability to work as team member.
  • Understanding of social media platforms

Desirable:

  • An understanding of community cohesion, preventing extremism or integration work
  • Experience of working with diverse communities

Terms and Salary

Hours:                        Full time, 38 hours per week

Location:                    London (occasional travel within and beyond the UK may be required)

Salary:                      £26,000 – £29,000 depending on experience

Start Date:                 Immediate Start